Spring 2025 - Reservations
Spring semester reservations will open on November 15 at 9:00 AM. Be sure to mark your calendars!
How to Request Space
- For student organizations and university departments, log in to 25 Live with your organization’s network ID (your email without the @mailbox.sc.edu) and password.
- Look for the “Event Form” in the top ribbon. Fill out this form and click “save”.
- Our goal is to respond to all requests within two business days.
Changing or Cancelling a Request
Once an event is requested, only the Recreation Services team can edit that request. If you need to make any changes or cancel a request, please contact [email protected].
Reservation Policies
Campus Recreation has a variety of spaces ideal for events, fitness activities, meetings, and sporting events. Use of any indoor and outdoor space is subject to a rental fee. Area fees do not include personnel, sporting equipment, or miscellaneous charges. Reservations are only able to be made by organized/registered groups, university departments, or external groups, individuals are not permitted to reserve spaces for themselves.
General Reservation Guidelines
- All requests must be made through 25 Live.
- Reservation Requests are processed during business hours Monday – Friday. Our goal is to respond to requests within 2 business days.
- If your event does not require staffing (determined by Campus Recreation), requests must be made at least 5 business days in advance of the requested date.
- If your event does require staffing (determined by Campus Recreation), requests must be made at least 10 business days in advance of the request date.
- Food Policy: According to the University of South Carolina, Aramark has the first right of refusal for any food items brought on to campus if the total is over $500. If the total food cost is under $500, the best practice is to use Aramark, but it is not .
- Outdoor Pool: When reserving the outdoor pool, you are not reserving exclusive access to the entire outdoor and pool deck. These spaces will still be accessible to our patrons. Your reservation allows your group to access the space, our staff to set up items for you, and for you to bring in food, if applicable, following our guidelines.
Cancellation Policy
Cancellations to your confirmed reservation must be communicated 2 business days prior to your event by 5pm. If cancellations occur after this period, there will be a cancellation fee.
- If you cancel in anticipation of weather impacting the event or are notified by campus recreation that your event has been cancelled due to weather, there will not be a fee associated with the cancellation and we will work with your group to reschedule if desired.
- If reservation is a reoccurring reservation with over 5 occurrences, the cancellation policy above does not apply. Once confirmed, the user will be charged for all dates in the reservation, regardless of cancellations.
Group Classifications
- Student: Registered student organizations hosting events catered towards students.
- We do not take reservations from individuals or unofficial student organizations.
- Affiliate: University groups hosting events catered towards their staff and not students.
- External: Non-university groups hosting events.
Priority
We book requests by semester, fall, spring, and summer. While we take requests for the semester prior to events, we prioritize our internal (Campus Recreation) reservations first.
- Before each semester we gather our internal requests and prioritize those first.
- Once those spaces are reserved (about one month prior to the next semester), we will start to accept external reservation requests through 25Live.
- Spring 2025 reservation requests open on November 13, 2024.
- Summer 2025 reservation requests open on April 23, 2025.
Pricing
Check out our pricing chart at the bottom of this page for detailed information on all available spaces and their rates.
- Student Rate: Student Organizations are not charged a rental fee for reservations.
- They are subject to other charges depending on the scope of the event and needs determined by the Campus Recreation department.
- To ensure informal recreation is prioritized and other student organizations are afforded
opportunities, groups are capped at 5 free reservations per semester.
- Groups seeking more than 5 reservations will be charged a rental fee for reservations beyond the 5 free reservations.
- Affiliate and External Rates: Based off the criteria above in “Group Classifications”.
- One Day Rate: Takes effect for rentals of 9 or more consecutive hours on the same day.
Additional Fees
- Extended Building Hours Fee: There is a $150/hour charge for reservations occurring
inside the Wellness & Fitness Center or the Blatt PEC.
- This charge includes 3 staff members. If the department determines the need for additional staff, there will be an additional charge.
- This charge does not include the space rental. Each space rented will be an additional charge per hour.
- Administrative Fee: Used for events that require significant additional work on behalf of our staff to schedule student staff, move equipment, etc., and is added at the judgement of the department.
- Event Support Staffing (other than optional officials) is deemed necessary by the
department and is not an optional charge. We require staffing due to risk management
and hospitality standards.
- Staff will be scheduled based on the set up through tear down time of event.
- For pool reservations during operating hours, lifeguards will already be staffed. Additional lifeguards will be required based on the number of attendees.
- All Special Event Staff have an hourly rate of $20.
- Clean Up Fee – Starting at $20 (add on for additional staff clean up beyond normal
operations)
- This fee is also used for field house bathroom rental if rented without fields.
- If you are collecting cash (physically money, not venmo/card), you are required to have USCPD preset for security.
- Field Lighting – Fee is per hour/per field to light a field after sunset for any event.
- Dumpster Fee – $25 flat rate fee added to your reservation for events with excessive waste.
- Tabling Fee – To use a table for marketing purposes in the WFC Rotunda or at the Blatt Bridge there may be a solicitation fee based on your group classification.
- Guest Passes – Depending on the nature of the reservation and activity, a $10 guest pass fee may apply to each non-USC student entering the facility.
Instruction-Based Reservations
We do not permit reservations that include an instructor for classes which Campus Recreation already offers (i.e. Zumba, body pump)
- To request a private group exercise class with a Campus Recreation fitness instructor for your organization, please reach out to our fitness team and/or request a private GroupX class.
- To inquire about hosting a class for your organization with a private instructor,
please reach out to the Event team to confirm the instructor’s certification.
- The instructor will need to have active insurance that covers workers comp, travel, and $2 million in general liability coverage.
- For self-defense classes, our office must be provided with the name of the instructor, and they must also meet the same criteria above. We recommend having an instructor from USCPD officer or USC PE instructor, as those individuals already have the requisite coverage.
Insurance
Campus Recreation requires insurance for certain reservations due to the following, but not limited to, list below. Campus Recreation staff will notify you if your reservation requires insurance documentation.
- Non-USC students/faculty/staff/affiliates using the facilities
- Outside vendors selling or donating items at facilities
- Outside vendors setting up tents, inflatables, or obstacle courses
- Outside vendors facilitating activities
If insurance is deemed necessary by our department, please use the following document for guidance on amount of insurance needed, certificate details, and who to contact if you require additional help: Insurance Instructions
Non-USC/External Reservations
- Any non-USC/external group requests must email a member of the Recreation Services team to inquire about space and pricing.
- These reservations must be made at least 2 months in advance and will require the above insurance requirements to be met and will need to sign a contract with the University (that takes a minimum of 3 weeks to receive the necessary signatures and approvals).
- Requests will all be considered and evaluated based on the time of year, availability of the facility, availability of the staff, and impact on the USC community.
Equipment Rental
To rent equipment outside of our facilities you must be a registered student organization or university affiliated group. We do not rent equipment to individuals or external organizations. Please use the 25Live form to request equipment. When selecting a location, select “WFC Equipment”. This will let us know you are not requesting a space, but only equipment.
Reservation Fees
|
Staffing |
Student |
USC Affiliate |
External |
|
Per hour |
|||
|
Campus Recreation Staff Support |
Starting at $20.00 |
||
|
UES |
~ $90/hour |
||
|
USCPD |
~ $40.00/hour |
||
|
GroupX Instructor |
Starting at $50.00 |
||
|
Athletic Trainer |
$40.00 (1 hour minimum) |
||
|
Housekeeping |
$30.00 (3 hour minimum) |
||
|
Administrative Fee |
$50.00 (one-time fee) |
||
|
Clean Up Fee |
Starting at $20.00 |
||
|
Dumpster Reservation Fee |
$25 (one-time fee) |
||
|
Cancelation/No Show |
Student |
USC Affiliate |
External |
||||||
|
2 or More Business Days in Advance |
No Cost |
||||||||
|
Less than 2 Business Days in Advance |
Full Cost of Reservation (including cost of free spaces and staffing) |
||||||||
|
Miscellaneous |
Student |
USC Affiliate |
External |
||||||
|
Field Lighting (per hour/per field) |
$25.00 |
$37.50 |
$56.26 |
||||||
|
Field Lining (per field) |
$100.00 |
$150.00 |
$225.00 |
||||||
|
Tabling Fee |
Free |
Free |
$100.00 |
||||||
|
Extended Building Hours (per hour) |
$150.00 |
$225.00 |
$337.50 |
||||||
|
Facility |
Space |
Student |
USC Affiliate |
External |
|||||
|
Per Hour |
One Day |
Per Hour |
One Day |
Per Hour |
One Day |
||||
|
WFC
|
Basketball Court |
$25.00 |
$225.00 |
$37.50 |
$337.50 |
$56.25 |
$505.00 |
||
|
WFC |
South Center Gym |
$30.00 |
$270.00 |
$45.00 |
$405.00 |
$67.50 |
$607.50 |
||
|
WFC
|
WFC Field 1 & 2 |
$40.00 |
$360.00 |
$60.00 |
$540.00 |
$90.00 |
$800.00 |
||
|
WFC
|
WFC Field 3 |
$25.00 |
$225.00 |
$37.50 |
$337.50 |
$56.25 |
$505.00 |
||
|
WFC
|
WFC Field 4 |
$20.00 |
$180.00 |
$30.00 |
$270.00 |
$45.00 |
$405.00 |
||
|
WFC
|
Indoor Pool (25 yd lane) |
$4.50 |
$40.50 |
$6.75 |
$60.75 |
$10.25 |
$90.00 |
||
|
WFC
|
Indoor Pool |
$36.00 |
$325.00 |
$54.00 |
$485.00 |
$81.00 |
$725.00 |
||
|
WFC
|
Outdoor Pool |
$100.00 |
$900.00 |
$150.00 |
$1,350.00 |
$225.00 |
$2,025.00 |
||
|
WFC |
Sand Volleyball Courts |
$40.00 |
$360.00 |
$60.00 |
$540.00 |
$90.00 |
$800.00 |
||
|
WFC |
Rock Wall |
$35.00 |
-- |
$52.00 |
-- |
-- |
-- |
||
|
WFC |
Racquetball Court |
$15.00 |
$135.00 |
$22.50 |
$202.50 |
$33.75 |
$305.00 |
||
|
WFC
|
Studio 125 |
$20.00 |
$180.00 |
$30.00 |
$270.00 |
$45.00 |
$405.00 |
||
|
WFC
|
Studio 127 |
$15.00 |
$135.00 |
$22.50 |
$202.50 |
$33.75 |
$305.00 |
||
|
WFC |
Studio 128 |
$15.00 |
$135.00 |
$22.50 |
$202.50 |
$33.75 |
$305.00 |
||
|
WFC
|
Studio 116 |
$15.00 |
$135.00 |
$22.50 |
$202.50 |
$33.75 |
$305.00 |
||
|
WFC
|
Wet Classroom |
$25.00 |
$225.00 |
$37.50 |
$337.50 |
$56.25 |
$505.00 |
||
|
WFC
|
Board Room (201F) |
$15.00 |
$135.00 |
$22.50 |
$202.50 |
$33.75 |
$305.00 |
||
|
WFC
|
Conference Room (316) |
$10.00 |
$90.00 |
$15.00 |
$135.00 |
$22.50 |
$205.00 |
||
|
PEC |
Gym 305 |
$40.00 |
$360.00 |
$60.00 |
$540.00 |
$90.00 |
$810.00 |
||
|
PEC |
Gym 307 |
$20.00 |
$180.00 |
$30.00 |
$270.00 |
$45.00 |
$405.00 |
||
|
PEC |
Gym 308 |
$20.00 |
$180.00 |
$30.00 |
$270.00 |
$45.00 |
$405.00 |
||
|
PEC |
Studio 204 |
$15.00 |
$135.00 |
$22.50 |
$202.50 |
$33.75 |
$305.00 |
||
|
PEC |
Triangular Plaza |
$40.00 |
$360.00 |
$60.00 |
$540.00 |
$90.00 |
$810.00 |
||
|
PEC |
Blatt Field |
$50.00 |
$550.00 |
$75.00 |
$675.00 |
$112.00 |
$1,010.00 |
||
|
PEC |
Blatt Tennis Court |
$10.00 |
$90.00 |
$15.00 |
$135.00 |
$22.50 |
$205.00 |
||
|
PEC |
Weight Room (306) |
$50.00 |
-- |
$75.00 |
-- |
-- |
-- |
||
|
PEC |
Lobby/restroom usage |
$10.00 |
$90.00 |
$15.00 |
$135.00 |
$22.50 |
$205.00 |
||
|
Bluff |
CREC Bluf Field A & B |
$75.00 |
$675.00 |
$112.50 |
$1,012.50 |
$168.75 |
$1,518.75 |
||